These Terms and Conditions apply to all workshop bookings at Gather & (“the Venue”). By confirming

a booking, the Hirer agrees to the following terms.

1. Booking and Payment

● Bookings are confirmed once written confirmation (by email) and a deposit have been

received.

● A 25% deposit is required to secure the date and booking, with the balance due 7 days

before the event.

● Bookings made within 7 days of the event must be paid in full at the time of booking.

● Regular or repeat bookings may be invoiced monthly by prior agreement.

2. Cancellations

● 14 days or more before the event: full refund of deposit.

● 7–13 days before the event: 50% of total hire fee refunded.

● Less than 7 days before the event: no refund.

● In the unlikely event that Gather & must cancel a booking (e.g. due to building issues or

staff illness), all fees will be refunded in full.

3. Hire Period

● The hire period must include all time needed for setup and pack-down, we allow 30

minutes either side, free of charge.

● Access outside of the agreed hours may not be possible unless arranged in advance.

● The venue must be vacated 30 minutes after the end of the booking.

4. Use of the Venue

● The Venue must only be used for the agreed workshop activity.

● Maximum capacities:

○ Upstairs space:

■ 12 yoga mats (up to 18 maximum)

■ Up to 24 seated at tables theatre style

■ Up to 35 seated at tables cafe style

■ Up to 50 seated at tables banquet style

■ Up to 50 seated theatre style

○ Downstairs area:

■ up to 24 seated at tables

● Gather & is a no-smoking and no-vaping venue.

● Candles or open flames are not permitted unless pre-approved and used safely.

● No permanent fixings (e.g. pins, tape) may be used on walls or furniture.

5. Equipment and Facilities

● Hire includes agreed use of:

○ Yoga mats, blocks, bolsters, cushions and blankets

○ Tables, chairs, and glassware

○ Access to the counter area for serving drinks/snacks (if included)

● All items must be left clean, dry, and in their original positions.

● Any loss or damage caused during the hire will be charged at replacement cost.

6. Food, Drinks and Catering

● Light refreshments may be served.

● Use of the kitchen must be agreed in advance.

● The Hirer is responsible for following all food hygiene and safety guidelines.

● Alcohol may not be sold or served without prior written consent.

7. Cleaning and Waste

● The Venue should be left as it was found.

● Please remove all rubbish or place it in the wheelie bins provided (outside) and adhere to

the recycling requirements.

● Additional cleaning fees may be charged if extra cleaning is required.

8. Noise and Neighbours

● Gather & is part of a mixed-use area. Please be respectful of neighbouring residents and

businesses.

● Music and noise should be kept to reasonable levels and finished by 10:30 pm, unless

otherwise agreed.

9. Health, Safety and Insurance

● The Hirer is responsible for the wellbeing and safety of participants during the workshop.

● All activities must be appropriate for the participants and carried out safely.

● Gather & accepts no liability for injury, loss, or damage to persons or property.

● The Hirer must hold appropriate public liability insurance if teaching or facilitating an

activity.

● Emergency exits must be kept clear at all times.